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The Program Coordinator will report to the Programs Manager and work closely with the Executive Director, and other Aspire team members on the planning and delivery of the Aspire Leaders Program. They will plan, coordinate, and schedule all logistical details, make necessary arrangements for programs and services, and assist in developing and designing publicity and promotional materials for alumni programs.


Primary Responsibilities

Admissions

  • Develops a broad understanding of the Aspire Leaders Program, its benefits, and the audience it serves.
  • Answers emails from current and prospective students.
  • Co-hosts virtual program info sessions.
  • Reviews program applications and assist in the processing of applications.
  • Prepares admissions funnel and applicant demographic reports.
  • Assists in the development and management of a database of Aspire Institute students and alumni.

Flagship Program Planning and Delivery

  • Assists in developing, coordinating, and disseminating program communications.
  • Coordinates and schedules program events on Zoom and the Aspire CRM.
  • Co-hosts virtual program events such as faculty seminars and webinars.
  • Evaluates and monitors the effectiveness of programs/services and identify problems, recommend improvements, and institutes changes.
  • Performs other related duties as needed.

Alumni Programs

  • Assists in developing, coordinating, and communicating around all alumni programs: Community Action Awards, Academic & Personal Development Grants, and Mentorships.
  • Works with program team to conduct coaching sessions to ensure students’ seamless transition from flagship programs into appropriate alumni programs.
  • Organizes and coordinates alumni functions in various countries and develops strategies with the Aspire Institute team to engage alumni.
  • Provides alumni with personalized guidance, pertinent career and college information, and reminders about upcoming events.
  • Coordinates with partner organizations as needed to host virtual and in-person alumni events.
  • Works with the Executive Director and other staff to assure coordination and development of total alumni relations program; recommends long and short-range goals and overall direction of alumni programs. · 
  • Promotes and fosters effective alumni relations through continuing written communication and personal contact with constituent groups.

Qualifications:

  • Bachelor’s Degree in Education, International Studies, or related field required.
  • 2-3 years of work experience in higher education, non-profit, human services, or related field required.
  • A strong commitment to the mission of Aspire Institute.
  • The ideal candidate is a creative problem-solver who is comfortable in a fast‐paced, changing, entrepreneurial environment.
  • Top-notch organizational and planning abilities.
  • Computer proficiency: Google suite, CRM experience, and Microsoft Office, including Excel, Outlook, and PowerPoint.
  • A resourceful style with the ability to work independently, take the initiative, and manage multiple tasks and projects.
  • Ability to work collaboratively with a diverse team.
  • Excellent interpersonal, listening, written and verbal communication skills.
  • An ability to network and build relationships.
  • Foreign language skills is a plus.

Physical Requirements and Working Environment:

  • Good visual acuity sufficient to see and interpret all job-related materials. 
  • Required to sit at a workstation/computer for extended periods of time and keyboard for large portions of the day; ability to perform repetitive motion tasks.  
  • This role is performed in a hybrid office environment. Remote work is performed Monday and Friday and in-person Tuesdays-Thursdays in Cambridge, MA.
  • Working some nights and weekends is anticipated. 

Application Process

Interested applicants can send their resumes with a cover letter to Erika@aspireleaders.org with the subject line “Aspire Institute Program Coordinator.”

Must be legally authorized to work in the United States.

Aspire Institute is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. Aspire Institute’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits, and pay. 


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